How To Create A Public Calendar In Exchange 2010

How to Create a Shared Calendar in Exchange Server 2010

Are you an administrator of Microsoft Exchange Server 2010 and overwhelmed by how to create a public calendar? Looking for clear instructions to do so easily? Here’s your guide on how to do it quickly and effortlessly.

What is a Shared Calendar?

A shared calendar is a calendar that contains events which are seen by multiple people in your organization. This facilitates the employees in your organization to view other’s calendars and check availability, set meeting times and book rooms or resources. It’s an excellent way to stay on top of meetings, events and deadlines.

Setting up a shared calendar in Exchange Server 2010 is not a difficult job. In fact, it’s just a few clicks away. Just follow these simple steps and you’ll be able to set up a shared calendar quickly and easily within no time.

Creating a Calendar in Exchange Server 2010

The first step to creating a shared calendar in Exchange Server 2010 is to log in either in Outlook Web App (OWA) or Outlook in Browser. Once you have logged in, select Calendar from the drop down list in the navigation bar.

After that, you will automatically be taken to the Calendar inside OWA or Outlook. Now, right click on Calendar and select Create and then click Calendar. This will open a window where you can enter the details of the calendar.

You can enter the calendar name, color and, if you want, you can also add a description. Once you are done entering the information, click save. This will create your calendar inside the Calendar folder.

Creating a Shared Calendar

Once you have created the Calendar, it’s time to make it shared. You can do this by simply right-clicking on the newly created Calendar. Select Share and then choose Share with from the drop down list.

In the Share with window, you can enter the email address of the people whom you want to share the calendar with, or simply select from the list of users in the Global Address List (GAL). Once you have added the people you want to share the calendar with, you can set permission levels on the bottom.

After you have set the permission level, click Share to complete the process. Now all the people in your organization will be able to view the shared calendar.

Changing Permission Levels in a Shared Calendar

You can also modify the permission levels on a shared calendar even after it has been created. To do this, right-click the shared calendar and select Permissions, then select the people whom you want to change the permission levels for. You can change the permission levels by selecting one of the following permission levels: Owner, Publishing Editor, Editor, Publishing Author, Author, Reviewer and None.

Once you have selected the permission level for the selected user from the Permissions list, click Ok to apply the changes.

Deleting a Shared Calendar

If you want to delete a calendar that you have created and made shared, you can simply right-click on it and select Delete. A confirmation window will open; click Yes to confirm the deletion of the shared calendar.

These are the easy steps to follow in order to create and manage a shared calendar in Exchange Server 2010. It is one of the most useful tools that can help organizations to manage their calendar more efficiently. So, set up a shared calendar in your Exchange Server 2010 and start leveraging its benefits instantly!